Role Accounts Executive
Department Accounts
Operational Reporting Team Leader
Location Ahmedabad
Work Reporting Assistant Team Leader
Educational Qualification Must be a B.com graduate
Pursuing ACCA (Must have cleared minimum 3 papers of ACCA)
ACCA Affiliate (Must have passed all ACCA exams)
Work Experience 0 to 2 years relevant experience in accounts or MIS reporting
Total Vacancy 15
Salary for experienced candidates would be evaluated based on their merit and relevance to the profile
Role Description:
The role of an Account Executive would require you to produce Weekly Management Analytics reports that analyse the weekly performance of restaurants. You would have to keep Purchase ledger records up-to-date and ensure timely payments by managing Client’s fund.
Responsibilities – Accounts Payable:
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Complete supplier reconciliation and all associated tasks, including a) reset the dispute flag, b) process the BACS file, c) send the remittance advice to supplier, d) Pchase supplier portal, e) get accounts statement, missing invoices and credit note from supplier.
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Ensure a smooth flow of purchase invoices by timely receipt of purchase invoices, assorting and scanning in the required order, & maintain a purchase summary log.
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Get the missing bank details from supplier and to get it validated in the system on time.
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In payment emergency, enter and post the invoices.
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Make sure statements should be uploaded to EA for future reference.
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Monitor that AA has completed clear logs and bank reconciliation.
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Post the payments clear from the bank and update the bank reconciliation.
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Prepare approval pending list and get it approved from respective authority at client end.
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Purchase Ledgers should be allocated all the time.
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Reconcile the supplier ledger with accounts statement from supplier and identify the variance and prepare the missing list, approval/ credit pending list in the supplier reconciliation file.
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Take copy log of the document and emails received directly from client or supplier.
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Update supplier basic details (I.e. supplier name, address, contact details, bank details, VAT number etc) in the accounting software.
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Assist information flow between UK/US office and Clients.
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During new client Setup: Guide and train clients on setting up systems and procedural controls.
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Guide and Alert Clients/UK/ATL on any procedural flaws or mistakes / errors noticed in their financial controls for their allocated clients.
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Assist information flow between US office, Clients & Vendors - including holding professional discussions with them over the phone.
Responsibilities – Accounts Receivable:
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Analyse weekly staff costs by departments
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Complete Weekly tasks including a) sales& bank reconciliation, b) Sales ledger allocation, c) Cost rec, d) Weekly P&L and wage cost analysis, e) Bank receipts & taking recons, f) sales journals, g) petty cash
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Design & develop analytics report for weekly reports, enhance and provide value addition to existing report
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Prepare weekly accounts / analytical reports (with accurate Sales & Cost of Sales) and trouble shooting
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Provide support / training and guidance to client for Cash-up Online, and resolving their queries
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Report on weekly performances to client (Management and Operational team).
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Assist information flow between UK/US office and Clients.
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During new client Setup: Guide and train clients on setting up systems and procedural controls.
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Guide and Alert Clients/UK/ATL on any procedural flaws or mistakes / errors noticed in their financial controls for their allocated clients.
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Assist information flow between US office, Clients & Vendors - including holding professional discussions with them over the phone.
Responsibilities – Accounts Handler:
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Assist in year-end audits.
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Assist TL in production of forecasts and budgets.
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Prepare additional schedule as per account handler’s requirement.
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Prepare cash flow/ cash position to aware/ update client for their fund management and future payments.
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Prepare the VAT returns and P11Ds.
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Review and ensure all the batches (food, drink, expense and others) are posted on time.
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Assist information flow between US office, Clients & Vendors - including holding professional discussions with them over the phone.
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Review bank reconciliation and ensure all queries are resolved and/or reported.
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Ensure timely and accurate posting of Payroll Journals.
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Liaise with UK account handler and make necessary amendments to monthly accounts if required and provide the final reports.
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Prepare balance sheet reconciliation files.
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Ensure all vendor ledgers are accurate and up to date.
Skills Required:
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Analytical/Logical aptitude
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Basic Accounting knowledge
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Good communication skills (written & verbal)
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Proficient in Excel
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Team-player attitude
About Paperchase
Paperchase has been a cutting-edge service provider to the restaurant industry for over two and a half decades, offering a range of accounting, book-keeping, payroll, and analytical solutions. We add sustainable value to our clients' business in a professional environment. The business began with a modest client base but has grown over the years into a reputed accountancy firm within the industry. At present, we have a vast client base, spread to 12 cities across the globe.
Why join Paperchase?
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Be a part of an expanding global Hospitality-Accounting KPO spread in 6 countries
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Opportunity to work with various Michelin Star restaurants
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ISO-27001 Certified organisation
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Competitive Salary
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Employee-centric work culture
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Situated in Ahmedabad's prime location – Satellite
Our Vision: “Emerge as a Global leader and Client Partner by empowering the Hospitality Accounting space with unparalleled service and innovative delivery platforms.”
Our Mission: “Develop an unmatched talent-pool for providing innovative and cost-effective solutions in the realm of Accounting, Book-keeping and Payroll, dedicated to keeping Clients first.”